What distinguishes specifications from records?

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The distinction between specifications and records is fundamentally based on their purpose and content. Specifications are documents that outline precise requirements, standards, or characteristics needed for a product, service, or process. They act as a guideline to indicate what is expected in terms of quality, performance, or specifications.

On the other hand, records serve the function of documenting achievements and results. They provide evidence that specified requirements have been met and are crucial for compliance verification. In a quality management context, records might include data showing that a process was executed according to the specifications or evidence of outcomes achieved.

The clarity in the roles these documents play explains why the option indicating that specifications state requirements while records state achieved results is the correct answer, as it highlights their distinct and complementary roles within a system.

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